Board Policy - Section Number: 01.04.02.00

Purpose

The purpose of this BOCC policy is to establish uniform job descriptions, pay ranges, and to establish a compensation pay guide for Commissioner Aide positions.

Policy

It is the overall philosophy of Hillsborough County to offer all employees a competitive and internally equitable total compensation package, consisting of base pay, appropriate market equity adjustments, merit increases and employee benefits.

Guidelines for compensation of Commissioner Aides shall be the same as those covered in the Management Compensation Plan that applies to unclassified employees under the County Administrator except as modified in the following items:

• The Pay Range for Commissioner Aides shall be equal to unclassified pay grade XI and shall be adjusted annually on October 1 by the same percentage change as unclassified positions under the County Administrator. A Market Equity Adjustment (MEA) of the same percentage shall be provided to incumbents on that same date as provided to unclassified positions under the County Administrator except that any current incumbent Commissioner Aide whose salary is above the maximum salary of the pay range (GRADE XI) shall still receive the Market Equity Adjustment annually.
• Commissioner Aides shall receive the same benefit package as unclassified employees under the County Administrator.
• Placement within range for new hires shall be consistent with the County Administrator’s Management compensation Plan except that approval of the Board of County Commissioners is required for a new hire at a salary above salary range midpoint. If requested, the County Administrator’s Human Resources Department will provide a recommendation for new hire salary placement.
• Performance evaluations for each Commissioner Aide shall be conducted by November 30th annually using the same form as used by management (unclassified) employees under the County Administrator except that each Commissioner may choose which sections(s) of the Performance Form are to be completed so long as a numerical score from 1.0 to 5.0 is provided for the “Overall
• Performance Score” in Section IV of the report. Should a Commissioner Aide be at maximum salary range, it is still appropriate for a Performance Evaluation Form to be completed (even though that Commissioner Aide will not be eligible for a merit increase) as documented performance is beneficial for performance feedback.
• Merit increase adjustments shall be effective the first pay period of January annually based on the same rating scale linking performance rating and merit increase used for Classified Employees.

Job Description

Position Summary

Performs advanced and highly responsible administrative work in support of a Commissioner. Acts as a liaison between constitutional officers, elected officials, staff, constituents and outside agencies to relieve Commissioner of the operational details of office management. Duties require considerable initiative and independent judgement.

Essential Job Functions

• Manages a Commissioner’s Office, which includes answering correspondence daily to citizens, preparing resolutions, scheduling meetings, public relations with constitutional officers, the general public, staff and other government and community agencies.
• Research issues and compile data and reports.
• Attends Commission meetings, special events, retreats, forums and other committees and meetings as required.
• Composes speeches for presentations at special events and prepares press releases.
• Provides guidance and assistance to the public including monitoring and responding to complaints through the established system. Responsible for ensuring that departments and other sources for information regarding a response to a citizen are obtained in a timely manner.
• Plans, creates, and coordinates special events.
• Interprets and explains County policy, rules and regulations to the general public.
• Performs other related duties as required.

Key Job Requirements

• Graduation from high school or possession of a GED Certificate; and four years administrative or secretarial experience OR –
• A Bachelor’s Degree and one year of administrative or secretarial experience OR –
• Any equivalent education training and experience, which provides the required knowledge, skills and abilities to perform the essential job, functions.
• Outstanding oral and written communication skills.

Responsibilities

• It is the responsibility of the members of the Board of County Commissioners to comply with provisions adopted by the BOCC on August 21, 2002.
• It is the responsibility of the Department of Human Resources to insure compliance with this policy.